To be the successful Project Manager, you should understand the importance of Time Management and familiar to manage your time substantially as well as to avoid the time-robbers.
Here are a few tips that can assist you to manage your time in an efficient manner.
1. Produce a To-do List
To be an effective project manager, you should focus on the objectives you are responsible for.
One of the most efficient time management tools you can use to ensure that you stay at the top of your tasks is To Do List. Your To-Do List should catch all actions that you need to take to meet your commitments and goals.
2. Identify and Avoid the Time Robbers
As a project manager to manage the timing effectively, you should realize the specific things that happen regularly which induce you to run out of time to finish your works and avoid them. Those things are called as ‘Time Robbers’ and a few samples among them are:
- Immense E-mails and Telephone calls
- Confounding priorities
- Vast number of causal conversations
- Usage of Social networking applications like Facebook, Whats app and Twitter etc
- Lots of unnecessary meetings
3. Conduct efficient Meetings
Be sure the meetings are well organized and the right people only participate in it to stay on the topic as well as to avoid off-topic conversations.
Also, it is best to avoid asking each person to give a status update. Even though such meets have little value, it might waste much time. Instead of it, you can spend that time concentrating on risks, opportunities and create/share the ideas.
4. Make Quick Decisions
Know well about your team, study your clients & customers, and start to recognize the strengths of your team-mates. Then, carry all that great listening to make the trivial decisions quickly and create a policy for complex decisions to reduce the timings as possible because when you ponder about a decision, the more time will be spent on it which means more overall time will be used for it.
5. Avoid Micro Management
As a project manager with software development projects, you don’t need to involve with code. Managing projects is your full-time job. If you dig into the detail of the work with the developers, it will destroy their self-confidence and waste your time. So select the right people for the project. Explain the expectations correctly and let them take the ownership of that work.
Learn to attain the goals by controlling the work, not the people.
By the way, I am glad to say that with Output Time you can manage your time and take control of all your projects wherever you are!